Planning the project
Question1: Reflect on the assigned readings for Week 1 and then type a two page paper regarding what you thought was the most important concept(s),method(s),term(s),and/or any other thing that you felt was worthy of your understanding. Define and describe what you thought was worthy of your understanding in half a page,and then explain why you felt it was important,how you will use it,and/or how important it is in project planning.
Questions:
1. Everyone has been involved in projects. What is the largest project you have been involved in? (You do not have to have been the project manager, but could have played another role.)
Write one sentence that describes the objective of the project.
Describe specifically how this project meets the definition of a project used in this textbook. (How is it unique? What were the time constraints? If it is over, how did you know it was over? If it is ongoing, how will you know when it is over?
What was your role? Were you the project manager, a volunteer, some other role? If you were not the project manager, who was?
Was the project part of a larger portfolio or program of projects?
Who else was involved?
What was the budget?
Did you anticipate any risks at the outset? Did the projectexperience any outside forces that caused a change in either the objectives or the approach to achieving those objectives?
2. In what ways can the following activities be seen as projects? In what ways do they resemble ongoing, routine business activities? Feel free to add assumptions and details to describe how the activity might be a project in one context and routine in another.
Reading the chapter before attending a university lecture.
Taking the bus to work each day.
Piloting an aircraft between Vancouver and Fiji.
Teaching a course for the first time; teaching the same course every semester.
3. Go online and search for project life cycle models. Identify at least two that are different from the PMI model, and compare and contrast the phases. Be sure to cite your sources.
Project Management: Past and Present
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Chapter 1: Project Management: Past and Present
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Project Management Past and Present
This chapter introduces project management as an important activity in many different careers and industries.
The chapter presents a brief overview of the history of project management tools and project management professionalism.
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Chapter 1: Project Management: Past and Present
Careers Using Project Management Skills
Everyone carries out projects, every role in every organization.
Projects can be any size from one-person doing his or her homework to thousands of people working together with billion-dollar budgets.
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Chapter 1: Project Management: Past and Present
Project management skills
Planning
Communication
Delivering results
Monitoring risks
Managing resources
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Chapter 1: Project Management: Past and Present
Industry sectors
Business owners
Agriculture and Natural Resources
Arts, Media and Entertainment
Building Trades and Construction
Energy and Utilities
Engineering and Design
Fashion
Finance
. . . continued on next slide
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Chapter 1: Project Management: Past and Present
Industry sectors (continued)
Health and Human Services
Hospitality, Tourism and recreation
Manufacturing and Product Development
Education
Public Services
Retail and Wholesale Trade
Transportation
Information Technology
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Project Management
Chapter 1: Project Management: Past and Present
History of Project Management
Early methodologies not well-documented, but results still stand: the pyramids, Stonehenge, mass human migrations
Late 19th century
Construction of intercontinental railroad, other large projects
Early 20th Century
Frederick Taylor created Scientific Management of industrial processes
Henry Gantt developed a bar-chart approach to illustrating timing of project tasks and progress
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Project Management
Chapter 1: Project Management: Past and Present
History of Project Management (continued)
Mid-20th century
CPM and PERT methodologies identified the importance of task sequences, task dependencies and the concept of the critical path.
Project management as a profession
Project Management Institute (PMI) was founded
Project Management Body of Knowledge (PMBOK) was created
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Project Management
Chapter 1: Project Management: Past and Present
History of Project Management (continued)
Today
Increasing recognition of project management as a specialized set of skills applicable to many different industries
Project Management certifications: PMP, CAPM, specializations
PMBOK is in its 5th edition
Variations on methodologies:
phased (waterfall approach)
Agile methods
The importance of integrating projects into portfolios and programs
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Project Management
Chapter 1: Project Management: Past and Present
Summary
Project management has existed as long as humans have worked together to achieve goals
Project management skills are useful in all careers
Project management takes place in all industries
Project management tools and methodologies have evolved over the past century and a half:
Scientific management
Gantt chart
Pert/CPM network diagrams
There are associations of professional project managers that set standards for the practice of project management
PMIs Project Management Body of Knowledge or PMBOK, currently in its fifth edition.
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Questions?
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Chapter 1: Project Management: Past and Present
11 The Project Life Cycle
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Chapter 3: The Project Life Cycle
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Phases of a project
Initiation
Planning
Implementation
Closing
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Project Management
Chapter 3: The Project Life Cycle
Initiation phase
Project sponsor is identified
Scope and deliverables are defined
Relationship to organizational goals is key
Budget is approved
Broad statements are made about risks, approach, timelines
Stakeholders are identified
Project Manager is assigned
At end of phase, approved project charter is the approval to proceed to the planning phase
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Chapter 3: The Project Life Cycle
Planning phase
Deliverables are clearly defined
Based on the deliverables, a work breakdown structure or WBS defines the work packages
The work packages are used to develop a schedule
Plans are made for management of stakeholders, communication, quality, costs, risks, procurement, resources including human resources
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Project Management
Chapter 3: The Project Life Cycle
Implementation (Execution) Phase
Project team is hired and developed
Procurements take place
Project work is underway
Project must be monitored and changes managed
Communication to stakeholders is an important ongoing activity
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Project Management
Chapter 3: The Project Life Cycle
Closing phase
Reporting
Closing out procurementsfinal payments
Identify lessons learned
Celebrate
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Project Management
Chapter 3: The Project Life Cycle
Summary
Project Phases
Initiation
Planning
Implementation (Execution)
Closing
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Chapter 3: The Project Life Cycle
Questions?
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Chapter 3: The Project Life Cycle
8 Project Management Overview
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Chapter 2: Project Management Overview
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Purpose of the chapter
Define a project
Define project success
Project constraints
Project management expertise
The project environment
Project management knowledge and skills
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Project Management
Chapter 2: Project Management Overview
Define a project
Define a project:
Unique product or service
Time-limited
Project ends when the objectives are achieved or abandoned
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Chapter 2: Project Management Overview
Unique
How can you tell that an activity is unique?
Completely new product or service
Creation of new process
Product or service new to this group of people
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Chapter 2: Project Management Overview
Time-limited
May have a start and end date
May be measured as will be complete when a particular objective is achieved
If it simply continues forever or to an unspecified end-date it is probably an ongoing business activity
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Chapter 2: Project Management Overview
Can tell when it is done
Objective is achieved
Time limit is reached
Objective is abandoned
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Chapter 2: Project Management Overview
Project Success
Traditionally: on time, within budget and delivers the promised scope
More effective measure: satisfied customer
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Group work
In small groups, try to identify the LARGEST project each of you have been involved with.
You do not have to have been the project managerif not, what was your role? (team member, volunteer, purchaser, ??)
With the group, make it clear how the project you have identified meets the criteria:
Unique
Temporary
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Chapter 2: Project Management Overview
Project constraints
Cost
Scope
Quality
Risk
Resources
Time
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Chapter 2: Project Management Overview
Triple constraint
All the constraints can be grouped into these three:
The triad constraints by John M. Kennedy T. (http://commons.wikimedia.org/wiki/File:The_triad_constraints.jpg) used under CC-BY-SA license (https://creativecommons.org/licenses/by-sa/3.0/)
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Chapter 2: Project Management Overview
Project Management Expertise
Application knowledge
Industry group
Technical specialty
Managerial area
Understanding the project environment
Cultural, social, political, international, physical
Management knowledge and skills
Interpersonal skills
Communication, influence, leadership, motivation, negotiation and problem solving
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Project Management
Chapter 2: Project Management Overview
Project Management Standards
Standards organizations
PMI
Project Management Institute: http://www.pmi.org/
CAPM, PMP and other professional standards
IPMA
International Project Management Association: http://ipma.ch/
Several certifications
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Chapter 2: Project Management Overview
Summary
Project definition: unique, time-limited, can tell when it is over
Project success: satisfied client
Project constraints: time, scope, cost
Project management expertise
The project environment
Project management knowledge and skills
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Chapter 2: Project Management Overview
Questions?
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Chapter 2: Project Management Overview
14
