Letterhead and Memo Template
Create a Letterhead Template:
You can create personal letterhead, a fictitious company or a future company you would like to open. You can also recreate your current company’s letterhead, but if you select this option, be sure to create a new logo. It should include all of the items listed in the attached examples. Also, your letter and memo design should be to scale. That means, no larger than 3 inches from the very top of the page to the bottom of your letterhead and your memo design–you can adjust the top margin up to .5″ for more room if you need to. This includes the to, from, date and subject lines in the three inch requirement. ALL of your letter assignments should be turned in on your letterhead.
For your letterhead template, you should keep the following items in mind:
*If you abbreviate a Street, Lane, Avenue, etc, you must have a period after the abbreviation. For example, Ave. for Avenue and so on
*If you abbreviate California, according to appropriate postal code, it should be CA with no punctuation
*You should set your spacing for single space under your tool bar. Microsoft automatically sets spacing at 1.5, which is inaccurate for business
Create a Memo Template:
Like your letterhead template, you should incorporate the aspects outlined in example. Keep in mind, memos are internal correspondence and should not includeyour company’saddress. Please turn this in as one assignment with identifying information like the title of the assignment and your last or first name. One final note: if your letterhead and/or memo design exceeds three inches from the very top of the page to the bottom of your design, you will be assessed a full grade penalty for every assignment you turn in with the incorrect sizing. You will not be able to go back and change the sizing if you turn something in incorrectly, so be sure to check your header designs before you turn in all of your assignments from this point on. All of your memo assignments should be turned in using this template.
Memorandum
Date:
To
:
From:
RE: or Subject line
:
Salutation?
Signature Block
?
From the top of the page to the bottom of the regarding line should not exceed 3 total. That said, you can minimize your top margin up to .5 to better utilize the page.
Memo or memorandum listed at the top.
I like my stationery to match, so I use the same clip art and font color on my memo as I do with my letterheadthis is optional for you. If you want your items to match, feel free to do so. If you dont, it is not necessary.
To and From should always be together.
Remember Date and Subject/Regarding lines can be apart from one another.
Keep in mind, spacing is optional for the To, From, Date and Subject lines.
One more comment below
Does a memo include a salutation? No! The header is all you need when writing a memo. It does not include a salutation.
Does a memo include a signature block? No! A memo is internal communication and does not include a signature blockplease note this to avoid an error. Bakeman-Dalys House for Working 3500 Students
5500 University Parkway
San Bernardino, CA 92407
909.537.7445
[emailprotected]
*comment
Date (placement optional
)
Recipients name (ALWAYS spell your recipients name correctly!)
Recipients address
RE: or Subject line
Salutation: (Dear Mr. Smith followed by a : if professional or a , if casual
)
(Begin writing heresingle space for business with block paragraphing. Be sure to double space between paragraphs
.)
Complimentary Close
,
Signature block (4 space signature block is typical)
Your typed name, Titile (optional title and placement either after name separated by a comma or space down after name)
Title
Enclosures and/or CCs go here
If you abbreviate Parkway or any other item in an address header, you must use a period to punctuate the abbreviation.
Examples: Ave., St., Pkwy., Ln., etc
Notice that the entire heading is 2 inches total. Your letterhead should not exceed 3 inches or youre taking up too much room and graded assignments will be assessed an error if your letterhead is longer than 3.
The date can be left, right or center.
Please make note of this. If you do not know your recipient, you should use formal punctuation in your salutation. Therefore, it would be:
Dear Dr. Jones:
Dear Mrs. Smith: (if she is married)
Dear Ms. Brown: (if marital status is unknown)
Dear Mr. Jones:
Dear Mike Ruiz:
Dear Anette Ortiz:
If it is casual correspondence and you know the recipient on a first named basis, then you can use a comma. It would be:
Hi Tanisha,
Hi Joe,
Greetings Jennifer,
Hey Yang,
All classically trained business writers use single spacing with no indent on the left margin and double space between paragraphs. I expect you to adopt this style for my class and throughout your business careers.
The most popular Comp. Closes are Sincerely, Kind regards, Best wishes, Regards, Regretfully (when writing a complaint/bad news letter)
