IT project management
I have started on this project with the attachments below but need to finish it up with the final project table of contents. i will not need every thing on the final project paper completed but will need at least 5 of the pages added along with the following.
Write a final presentation that summarizes the project and reflects upon the areas that were most difficult for you. Summarize the techniques/tools that you have developed to ensure that a future project would be successful.
Final project report table of contents
1. Project Objectives
2. Summary of Project Results
3. Original and Actual Start and End Dates
4. Original and Actual Budget
5. Project Assessment (Why did you do this project? What did you produce? Was the project a success? What went right and wrong on the project?)
6. Transition Plan
7. Annual Project Benefits Measurement Approach
Attachments:
A Project Management Documentation
Business case
Project charter
Team contract
Scope statement
WBS and WBS dictionary
Baseline and actual Gantt chart
List of prioritized risks
Milestone reports
Progress reports
Contract files
Lessons-learned reports
Final presentation
Client acceptance form
B Product-Related Documentation
Survey and results
Summary of user inputs
Intranet site content
Intranet site design documents
Test plans and reports
Intranet site promotion information
Intranet site roll-out information
Project benefits measurement information Running Case
You have been selected as the project manager for the Global Treps project. You helped to run a local shark tank like event at your college last year as part of a class project, so you have a general idea of what is involved. The schedule goal is six months, and the budget is $120,000. Your favorite professor, Dr. K., and a few of her associates have agreed to fund the project. Your strengths are your organizational and leadership skills.
You are a senior, live on-campus, and get free room and board by being a resident assistant in your dorm. Bobby, a computer whiz who funded a lot of his college expenses by building websites, will be your main technical guy on the project. He goes to your college and lives off-campus. Three other people will form your core project team: Kim, a new college grad now working for a non-profit group in Vietnam; Ashok, a business student in India; and Alfreda, a student in the U.S. planning to visit her home town in Ethiopia for two months in a few months. You will hold most meetings virtually, but you can meet face-to-face with Bobby and Dr. K. as needed. You have all known each other for at least a year and are excited to make this project a success.
You and your team members will do the work part-time while you finish school or work at other jobs, but you can use up to $50,000 total to pay yourselves. You estimate that you will need another $30,000 for travel expenses, $20,000 for hardware and software, and the other $20,000 will go toward organizing events, consultants, legal/business fees, etc.
Your goal is to develop a fully functioning website and test it by holding four events in four different countries. You’ll make improvements to the site after those events, develop plans to scale it up, and recommend how to transition the project results into a successful business.
Recall from Chapter 4 that this system would include the following capabilities:
Provide guidelines and templates for running a shark tank type event
Accept donations from potential investors targeted toward specific schools or organizations wishing to host an event (similar to the popular DonorsChoose.org site, where people can fund teachers’ requests)
Accept ideas for needed new products or services
Provide the ability for organizations to create their own custom site to solicit local participants and sharks, accept applications, and promote the winners as well as losers.
Note that you decided not to include the idea of providing an online version of the event as part of the initial project as your sponsor and team decided that physical events would be most effective. You have also decided to limit the scope of this first project to provide the ability for 20 organizations to create their own custom websites. Your team members will screen the organizations and assist people in using the site to plan their events.
You plan to hold four shark tank like events within four months, using your team members abroad to help organize and run those events, plus one at your college. Your semester has just started, so you plan to hold your event at the end of the term. The project will fund refreshments for the events and prizes for the winners, with a budget of $1,000 for each event. You don’t think you’ll get any donations via the new website before these events, but you’ll try to have it set up to accept donations by the last month.
You will create some short videos to show people how to use the site and provide suggestions for holding the events.
After testing the site and getting customer feedback, you will make some changes and document recommendations for a follow-on project. You will also create a business plan recommending how to transition this project into a real business that can make a profit after two years.
Assume that you would pay for a new website and account through an online provider. Bobby would do most of the customization/programming for the site, but you would consider outsourcing or purchasing services to provide some of the capabilities like accepting donations and developing the short videos on the site. You would also buy a new laptop and Internet access for your three team members abroad so that they could share information with their contacts in those countries.
You and Dr. K. want to attend all of the events as part of the project, and you might include a full face-to-face meeting with the whole team if possible.
Tasks
1. Document your approach for collecting requirements for the project. Include at least five technical requirements and five non-technical requirements in a requirements traceability matrix. Also develop a list of at least five questions you would like to ask the project sponsor. Let your instructor answer them for you, if applicable.
2. Develop a first version of a project scope statement for the project. Use the template provided on the companion website for this text and the example in Chapter 3 as guides. Be as specific as possible in describing product characteristics and requirements, as well as all of the project’s deliverables. Be sure to include the Global Treps website, four shark tank like events, a business plan, and outsourced items (laptops, donation acceptance, video creation, etc.) as part of the project scope.
3. Develop a work breakdown structure for the project. Break down the work to Level 3 or Level 4, as appropriate. Use the template on the companion website and samples in this text as guides. Print the WBS in list form. Be sure the WBS is based on the project charter (created for the Chapter 4 Running Case), the project scope statement created in Task 2 above, and other relevant information.
4. Use the WBS you developed in Task 3 to begin creating a Gantt chart using your choice of software. Do not enter any durations or dependencies. Print the resulting Gantt chart on one page, and be sure to display the entire Task Name column.
5. Develop a strategy for scope validation and change control for this project. Write a short paper summarizing key points of the strategy. Aaron Black
Project Charter
Project Name: Global Treps
Project start date: August 02, 2020 Project end date: February 02, 2020
Budget figures: $120,000
Project prepared by: Project Manager:
Introduction:
The complete concern that requires to be talked is income and resource dissimilarity. In a framework it is established that 80 richest personalities possess much as the complete globes poorest 3.5 billion individuals. Most of the establishments, contributions and management activities have schemes as well as packages in place to attempt and test this; nonetheless there are many chances to do more. Consequently, a collection of college learners for numerous dissimilar countries impending organized to brand this domain an improved residence
Business objective
The impartial of this corporate is to share the facts on products and facilities that will improve financial sustainability and development, and encourage learners and disadvantaged populations to improve original skills although endorsing thrilling new entrepreneur potentials.This impartial can be attained by emerging a mobile app that is unrestricted and user friendly. The application endorses persons to establish proceedings all over the globe and grow newer chances across the globe.
Project statement
Global Treps project will grow a mobile application and website that will assimilate both the entrepreneur and the stakeholder all together. The main objective is to take in new stakeholders and new capitalists similar by observance embrace of the present stockholders and financiers.
Critical Assumption and Constraints
In cooperation the website and the mobile application drive to have to be a valued benefit to the association that will be consuming it. The present and prospected stockholders must back the plan, website and mobile app. To retain the plan using must flop its breakeven point inside a sensible quantity of period after its accomplishment time, around six months.
Sign off (autographs for all exceeding shareholders)
Remarks (handwritten or keyed explanations above shareholders, if appropriate)
Project Charter
Project Name: Global Treps
Project start date: August 02, 2020 Project end date: February 02, 2020
Budget figures: $120,000
Project prepared by: Project Manager
Project aims:
To Generate Global Treps website and mobile application
Key project Accomplishment Principles
The project will not consume more than six months to complete and not surpass a financial plan of $120,000.
Approach:
Comprehend all of the inquiry and correspondence for the plan in not as much of as a week.
Have a comprehensive software expansion strategy and planned times for all stage of the strategy.
Have the group prepared for once the strategy is permitted.
Make sure that the precise individuals are in right part established on the proficiency and make sure that they distinguish what the timeframe is that they require having their share accomplished.
Roles and accountabilities
Character
Designation
Organization/ position
Contact info
Project Sponsor
Dr. k
CEO
[emailprotected]
Project Administrator
Ken
director
[emailprotected]
Group member
Bobby
Testing adept
[emailprotected]
Group member
Ashok
Computer operator
[emailprotected]
Group member
Kim
Computer operator
[emailprotected]
Group member
Alfred
Computer operator
[emailprotected]
Sign off (autographs for all exceeding shareholders. They could sign by their designations in the table directly above)
Remarks (handwritten or keyed explanations above shareholders, if appropriate)
Reference:
Harvard, B. R. P., & Harvard Business School. (2011).Developing a business case: Expert solutions to everyday challenges. Boston, Mass: Harvard Business Review Press.
Marcouse, I. (2003).Business case studies. Harlow: Longman.
