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PMO201 Project Management Group Project Final Report
PMO201 Project Management Group Project Final Report
PMO201 Project Management Group Project Final Report
PROJECT MANAGEMENT PLAN
You and your assigned group of colleagues are to evaluate the project proposals you all have submitted in assignment 1 and select / accept one (1) to use to initiate assignment 2. The next step is to develop a project management plan as described in this document.
Submission Details
Word Count
Maximum 10,000 words (excluding Appendix and Table of Contents) Minimum official is 8,000
Value
This assignment is worth 25% (22.5% the report, 2.5% the milestones) of your total grade.
Due Date
Friday, Week 11, 5 PM (Darwin time)
Format and delivery
Your submission needs to be professionally presented using the following format:
A single PDF or Word document
Attachments will not be marked.
Embedded links will not be accepted.
Only one submission per group.
In the header/footer of each page, include the following:
Page number
Group number
Group members surnames & student numbers
(Ex: Group X: Hetfield -123456, James – 654321, etc.)
Line spacing at 1.5
2cm margins
Font size 12 Arial
.
Use the following structure for your report with sub-headings as appropriate:
1. Title Page
a. Project name
b. Group details presented in a table with names and student numbers
2. Table of Contents Page
a. Beside each sub-heading, write the name of each person that was the lead for that section. E.g. Selection James Barnes, Paul Kelly.
b. Include listing for graphs, charts, pictures, etc.
3. Executive Summary, with:
a. Project Justification why the project is necessary.
b. Project Aim what the project sets out to achieve.
c. Project Scope inclusions, exclusions, constraints, assumptions, and key deliverables of the project.
4. Background
a. Describe the need (i.e. issue, problem, market gap, etc.) the project is set to address.
Provide sufficient detail to prove that the project is not misguided (i.e. recognise projects constraints and context).
b. Describe how and why existing or similar approaches, products, technologies and/or projects might be applicable and/or relevant to your project.
Use a table to indicate how these projects are similar.
5. Evaluation of Alternatives (Note: Depending on what alternatives were considered, it may
make more sense to include this section before, within, or after the Project Concept section. This is up to you.)
a. Briefly describe the alternative projects that were presented for evaluation (your groups weighted scoring model that you complete to choose this project).
b. Briefly explain and justify the criteria, rankings, weightings, and rating schemes used in developing the Project Selection Matrix.
c. Present the final Project Selection Matrix developed for the evaluation.
d. Provide a summary and analysis of the outcome.
6. Project Concept
a. Describe the project. Include whatever pictures, sketches and/or drawings that you think best convey the project concept. Start with an overview and then discuss the various aspects and components in more detail.
b. Project objectives
c. Project requirements and deliverables
7. Project Feasibility
a. Discuss how the project is desirable, viable and achievable, and identity key areas of strength and weakness.
b. Approval requirements
c. Project assumptions (Identify at least 5 assumptions.)
d. Known constraints (Identify at least 5 constraints.)
e. Expected benefits and dis-benefits (Identify at least 5)
f. Investment Appraisal
8. Product Breakdown Structure, Organization & Communication Management
a. Demonstrate the project management structure using an organogram.
b. Describe the various roles and identify responsibilities associated with each role. Also specify team members assigned to each role, outlining their key attributes which indicate their capacity and ability to perform roles and responsibilities assigned to them.
c. Outline the Project Product Breakdown Structure (PBS)
d. Develop a comprehensive project plan addressing the following Plan description:
Plan prerequisites Any fundamental aspects that must be in place and remain in place for the plan to succeed
External dependencies External factors that may influence the plan
Planning assumptions Assumptions upon which the plan is developed
Lessons incorporated Details of any lessons from previous similar projects which have been reviewed and accommodated within this plan
Monitoring and control Details of how the plan will be monitored and controlled
Budgets Covering time and cost, including provisions for risks and changes
Tolerances Time, cost and scope tolerances
Product descriptions Covering products within the scope of the plan
Schedule Which may be graphical representations of
a. Gantt or bar chart
b. Activity network
e. Develop a communication Management Approach
9. Project Quality Management
a. Based on the PBS above, develop product descriptions for the applicable products of your project.
b. For the applicable project products described above, outline relevant quality control activities necessary to ensure that their product quality criteria are met.
c. Clearly present a report format for recording quality control activities undertaken as part of your project. Describe any applicable roles and responsibilities.
d. Present one of the Seven Basic Tools of Quality that you have learned during the lecture for your project.
10. Project Risk Management
a. Provide Risk Management Approach
b. Provide the risk matrix Probability/Impact matrix
c. Present a risk management procedure for your project
d. Provide risk responses to threats and opportunities
11. Change and Issue Management
a. List all the issues related to your project
b. Where any of the project products delivered has failed to meet acceptance criteria or a change request has been received with the potential of impacting on projects product and therefore implies additional work, clearly outline the change management process and change authority developed for your project.
c. Outline how you track and control the configuration items for your project.
12. Project Progress Control
a. What are the different project control mechanisms adopted for the project you are undertaking?
b. Clearly outline allowable project tolerances for time, cost, quality, benefit, scope, and risk at the different levels of management.
c. Demonstrate project plan split into different stage plans to enable control.
13. Conclusion 14. References
15. Appendices
a. You could include analysis, calculation, templates, etc. as Appendix.
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1 Business Case Proposal for Online skills learning in emerging trades in Australia.
Table of Contents
Executive Summary …………………………………………………………………………………………………………. 3
Reasons for Doing the Project ………………………………………………………………………………………….. 4
Objectives………………………………………………………………………………………………………………………. 4
SWOT Analysis…………………………………………………………………………………………………………….. 5
Quantitative Analysis ………………………………………………………………………………………………………. 6
Weighted scoring model ………………………………………………………………………………………………. 6
Identify the expected benefits. ……………………………………………………………………………………… 6
List the Business Options …………………………………………………………………………………………………. 7
Project Requirements ……………………………………………………………………………………………………… 7
Assumptions for this project: ………………………………………………………………………………………… 8
The constraints for this project:…………………………………………………………………………………….. 9
Costs ……………………………………………………………………………………………………………………………… 9
Estimate how much does it will cost. …………………………………………………………………………… 10
Explain how you estimated costs…………………………………………………………………………………… 9
Major Risks and their Management ………………………………………………………………………………… 10
Risk Management ……………………………………………………………………………………………………… 10
Timescale …………………………………………………………………………………………………………………….. 11
Estimated time to complete the project ………………………………………………………………………. 11
The Major Milestones ………………………………………………………………………………………………… 11
Conclusion ……………………………………………………………………………………………………………………. 12
References …………………………………………………………………………………………………………………… 13
Executive Summary
Recession, business closures, unemployment have become common trends over last few months. Many businesses may not open again due to huge losses caused by COVID-19 pandemic. People who worked at these organisations may become unemployed for a long term. There are many jobs which can be done from home but they need a different skill altogether such as data management, data entry, virtual assistant, web designing and so on. Realising the needs for future needs of businesses and unemployment issue of youth, this project aims to fill this gap of skill requirement for work from home opportunities. They will get an opportunity to learn these skills from home using online web-based and mobile application-based solutions. At the end, of course, they will be issued a certificate and job referral for different openings in their area. This project will contribute to eliminating unemployment and will contribute to the progress of Australian economy.
Reasons for Doing the Project
After COVID-19 outbreak, the economy of Australia is suffering the shocks. Many mainstream industries such as tourism, entertainment are hit hard by the pandemic and a number of businesses have shut down operations due to severe losses due to no revenue for months and regulations imposed by the government (Hickey, 2020). Unemployment is on the rise, and due to this outbreak, it has increased as about more than 600,000 people have lost their jobs since June 2020 (Murphy,
2020). Still, it is not sure how long this pandemic will affect peoples life and economy of Australia. It may take months or years to things become normal.
Thus, this project aims to prepare youth of Darwin city to learn employable skills which could help them resuming their career or shifting their career to a new stream. Due to closure of many businesses some people may find it difficult to work in same industry in future. This project will help them explore alternative career options and train them accordingly.
Keeping in view this environment, we have proposed this an online web-based and mobile application-based training solution for needy people to learn emerging and in-demand professions and skills to get jobs. This project will serve the most deserving segment of society. It will contribute to the welfare and uplifting of their living standards equally positively contributing to the economy of the country.
Objectives
Following are the two main objectives of this project: –
First, to contribute to the welfare of society by helping jobless people to prepare for jobs in demand and raising their living standards.
Second, this free of cost project will contribute to the economy of the country by preparing skilled people for in-demand fields.
SWOT Analysis
SWOT (Strengths, Weakness, Opportunities and Threats) is a business analysis technique to achieve future goals of an organisation (Gurel & Tat, 2017).
Figure: Shows SWOT Analysis template
Following is the SWOT analysis for this project:
Strengths:
This project provides web-based access as well as mobile application-based access to applicants.
This project will support all web browsers.
This project will support all mobile phones platforms/ operating systems.
This project learning activities are free of cost for deserving applicants.
Weaknesses:
Customer needs online connectivity to get registered.
People can not ask real-time questions, just like the conventional classroom environment.
Some people may find the usage of computers and the internet difficult.
Online learning will be a new experience for people to learn skills.
Opportunities:
In Covid19 like situation, online courses provide people with an opportunity to do their learning.
This project will prepare people for new emerging jobs.
The project will do social welfare service.
The project will contribute to a reduction in unemployment.
The project will contribute to raising the economy of the country.
Threats:
Non-availability or poor speed of internet for applicants can pose a significant threat to the project.
Complex and difficult application interface can pose a threat to the success of the project.
Non-familiarity with IT technologies by applicants can pose a serious threat to the success of the project.
Security and data privacy threats.
Quantitative Analysis
Weighted scoring model
The score shows that the project has huge benefits for society and is totally viable.
Identify the expected benefits.
This project has many social welfare-related benefits as discussed below: –
The project will provide people with a chance to learn new skills in demand.
The project will provide a web-based application as well as a mobile application for learning different skills.
In Covid-19 situation, where normal living style is disturbed, and people can’t freely move and physically present at different places, learning through online resources like web-based and mobile applications is the best choice. Through this way, people can safely continue their learning activities.
This project will provide free of cost learning opportunities for needy people.
This project will elevate the living standards of people by enabling them to get new jobs.
This project will contribute to the economy of the country by decreasing unemployment.
List the Business Options
This is a non-revenue based, community welfare project. This project does not charge any amount from the applicants and is totally based on funding provided by the university. The project setup and running charges will be met by the funding provided for the project.
Project Requirements
Different types of requirements are identified for a project. There are two main types of requirements identified as Functional and Non-Functional Requirements. In the following, we have defined functional and non-functional requirements for our project.
Functional Requirements:
Functional Requirements define the core requirements for a project, including the services a system must offer (Glowa, Goodell, & Jim, 2016).
User will register themselves on the online system through web-based interface or mobileapplication
User will be able to search for different courses on the online platform.
Users can view the courses for skills for which jobs are in demand.
User can register themselves for at most two courses.
User can continue their course in different sittings in their comfortable time.
A chat facility will be provided for students to post queries to the instructor.
Students will be able to send email to the instructor from the system for any query.
Student can take an online exam to pass the course.
The administrator will be able to update different courses on the system.
Different reports will be generated through the system, including the number of applicants taking courses, and the number of applicants who got jobs through these courses and so on.
The system will maintain each course attempt history by each user.
Non-Functional requirements:
Non-functional requirements are implicit requirements of a system which needs to be accomplished in a system (Adams, 2015). We have identified the following non-functional requirements for the system: –
High availability for the system will be ensured for making the system live 24/7.
High security will be ensured for making sure the privacy of people data.
Users
The system will have high usability for its interfaces. Users will be able to easily use the system.
All applications will be approved by the moderator; then the system will allow users to start the course.
The system will be of high performance, and the user will be able to operate the whole system efficiently without any processing delays.
The newly developed system will provide 100% accurate courses, their lectures, status, progress and results for participants.
Assumptions for this project:
Following are the possible assumptions for this project: –
This is a non-revenue-based community welfare project, and the university will provide funding.
The project will have a high response from the local community.
It is assumed that all required human resources for project implementation will become available.
Project cost will not change during the cost of the project, including HR and material costs.
The scope of the project will not change throughout the project.
The constraints for this project:
Following are different constraints for the project: –
The project will be completed within the allocated budget.
The project will be completed within the allocated time schedule.
The project will be completed within all allocated available resources.
Costs
Following is the projected estimated cost for the project: –
Explain how you estimated costs.
In this project, we have used parametric cost estimation technique. In parametric cost estimation technique, units for the project are identified, and then their costs are identified, and the total sum of all units show the full project cost.
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Major Risks and their Management
Following are a few major risks, identified for this project:
Risk Management
Risk management is necessary for the successful implementation of any project. A proper identification of risks, measuring their effects and possibilities with analysis and evaluation, and preparing for risk mitigation plan is the part of risk management (Lock & Dennis, 2017). Project mitigation plans are necessary to settle any known and unknown risks factors.
In the following, we elaborated our project mitigation plans to manage the risks including the risks mentioned above: –
Risk Number
Risk Management
Risk 1
Data Privacy issue will be handled through the following means:
Conformance with the local country laws for ensuring data privacy
Encryption of users important credentials data (Park, Hwaheong, Lee, & Kim, 2018).
Users authentication based on username and password
Limited and restricted access to data
Risk 2
In order to avoid project budget access related risks, the following measures will be taken:
Project Budget will be monitored throughout the project execution.
A spared budget in the miscellaneous category will be get approved to overcome such risks due to sudden price hikes or unseen events (Edwards, Serra, & Edwards, 2019).
Risk 3
In order to avoid this scheduling risk, the following measures will be taken:
Strict project monitoring
In project approval, some extra time will be preserved to manage project risks.
If one milestone exceeds the time limit, the other will be complete with more speed.
Risk 4
This risk will be managed through
Proper marketing campaigns at different platforms.
Further, a needs assessment survey will be done before the start of project approval.
Risk 5
To avoid usability risks, the following measures will be taken: – Usability principles will be followed throughout the project.
Usability testing for the application will be performed.
Timescale
Estimated time to complete the project
Our project commences at the beginning of September 2020. The target metrics will be achieved within six months. i.e. by February 2021. Afterwards, the new system will be ready for deployment.
The Major Milestones
Following milestones will be achieved throughout the project: –
Sr
No.
Milestone
Description
1.
Project Scope
Project Scope document will elaborate on what is included in the project and what is not included.
2.
Project Requirements
This document in the form of SRS (Software Requirement Specification) will list down all functional, non-functional and other requirements for the project in a clear language (Cicmil, Cooke-Davies, & Crawford, 2017).
3.
Project Design
The project design will be prepared on the base of SRS using design methodologies like Object-Oriented Analysis and Design
4.
Project Implementation
The project will be implemented and a web-based and mobile app-based version will be prepared.
5.
Project Testing
The project will be tested through different testing techniques to discover any flaws or bugs in the system.
6.
Project Deployment
The project will be deployed for actual use by the community
Conclusion
The proposed project proposal presents a business case which can serve the youth community of Darwin who lost their jobs due to COVID-19 pandemic. This project seeks to help them learning new skills which could help them getting new jobs or nourishing their existing skills. The project involves developing a learning website along with mobile applications so the learners can attend their courses from their homes. The main emphasis is on preparing them for online work environment but it will also help them learning skills which require manual work. The learners will not be required to pay any fees as the aim of the project is to promote community development.
All required funding will be done by Charles Darwin University.
References
Adams, K. M. (2015). Non functional requirements in systems analysis and design. New York:
Springer.
Cicmil, S., Cooke-Davies, ., & Crawford, . (2017). Exploring the complexity of projects: Implications of complexity theory for project management practices. Project Management Institute.
Edwards, P. J., Serra, . V., & Edwards, . (2019). Managing project risks. New York: John Wiley & Sons.
Glowa, Goodell, L. a., & Jim. (2016). Student-Centered Learning: Functional Requirements for Integrated Systems to Optimize Learning. International Association for K-12 Online Learning.
Gurel, E., & Tat, M. (2017). SWOT analysis: A theoretical review. Journal of International
Social Research, 10(51). doi:http://dx.doi.org/10.17719/jisr.2017.1832
Hickey, S. (2020, July 2). Australia: COVID-19 rules: Regulations could lead to business closures. Retrieved from Mondaq:
https://www.mondaq.com/australia/crime/961192/covid-19-rules-regulations-could-leadto-business-closures
Lock, & Dennis. (2017). The essentials of project management. Routledge.
Murphy, K. (2020, 08 12). Unemployment rate in Australia jumps to 6.2% due to Covid-19 as 600,000 jobs lost. Retrieved from the Guardian: https://www.theguardian.com/business/2020/may/14/unemployment-rate-in-australiajumps-to-62-due-to-covid-19-as-600000-jobs-lost
Park, T., Hwaheong, Lee, S., & Kim, H. (2018). Secure data encryption for cloud-based human care services. Journal of Sensors, 6, 1-10. Retrieved from http://downloads.hindawi.com/journals/js/2018/6492592.pdf
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